Overview

To receive credit for an internship, a student must have been admitted to the UW-Madison School of Business before or the same semester in which the internship takes place.

A Business student wishing to receive credit for an internship must complete the following steps. Please note that this is a general overview of the process to receive credit. A student is responsible for reading and understanding all of the policies and procedures given on our web site.

1. Find or have been offered an internship
2. Obtain an Internship Offer Letter on company letterhead (the letter must contain the specific information outlined on the “Authorization” tab above.
3. Complete an Internship Letter Authorization form
4. Submit the authorization form and letter to the Undergraduate Academic Services Office. (International students must also submit a CPT packet.)
5. Once approved, email notification is sent with enrollment instructions
6. Web enroll for course
7. Submit final project

Student Eligibility for Enrollment in Gen Bus 450

Student Type	Eligible
Business (Junior or Senior)	YES	Must be eligible to enroll for courses at UW-Madison.
	NO	A business student planning to graduate in summer (August) is not eligible to enroll in Gen Bus 450 for the summer semester in which they are graduating.
Pre-business and Non-business	NO	A pre-business or non-business student enrolled in other school/college (i.e. Engineering, Human Ecology, etc) at UW-Madison is not eligible to enroll for Gen Bus 450. Generally, a pre-business student will be enrolled in the College of Letters and Science.
School of Business Applicant	NO	A student who has applied to the School of Business is not eligible for Gen Bus 450. Additionally, for a student who applied in the spring and is admitted to the School of Business the following fall, admission is effective at the start of the fall semester. Therefore, a student admitted for a fall semester is not eligible to enroll for Gen Bus 450 during the summer prior to admission.

Course and Policy Information

Concurrent Enrollment
A student must enroll for Gen Bus 450 in the same semester in which the internship is offered, or enrollment will not be granted.

For example, if a student has an internship from June to August, then the student may only request authorization to enroll for Gen Bus 450 during the summer. Enrollment would not be granted if the student requested to enroll for Gen Bus 450 upon returning to campus in September (fall semester).

Planned Offering
A student may enroll for Gen Bus 450 during the fall, spring or summer semesters.

However, a business student planning to graduate in summer (August) is not eligible to enroll in Gen Bus 450 for the summer semester in which they are graduating.

Credit
Enrollment in Gen Bus 450 does not guarantee credit for the course.

A student may receive one (1) credit upon successfully completing Gen Bus 450.

Academic Load (Full/Part-Time Status)
Enrollment in Gen Bus 450 does not give a student full-time status. Gen Bus 450 counts as one credit toward the minimum 12 credits needed for full-time status.

Tuition/Fees
A student is responsible for payment of tuition and related fees for one (1) credit during the term in which they are enrolled – this includes summer sessions. Check the web site of the Office of the Registrar for information about tuition based on number of credits enrolled.

Transfer Credit
A student may not receive credit for an internship completed through another university.

Repeating
A student may repeat Gen Bus 450 once to receive a maximum of two (2) credits that may count toward the 120 degree credits required for the BBA. However, a student may not enroll for Gen Bus 450 more than one (1) time per semester, and a student may not enroll for Gen Bus 450 more than two (2) times total.

Dropping
A student is responsible for knowing and adhering to drop deadlines for the semester in which they are enrolled for Gen Bus 450. Students may be assessed partial tuition for a late drop of Gen Bus 450. Drop deadlines are available on the Office of the Registrar’s Deadlines-At-A-Glance web page.

Internships spanning two consecutive semesters
A student may use the same internship to receive two credits of Gen Bus 450; however, the internship must be in progress during both semesters in which a student will be enrolled for Gen Bus 450. In addition, new and separate documents must be completed and submitted to request authorization to enroll for Gen Bus 450 for the second semester.

Grading
Gen Bus 450 is a credit/no credit course, and therefore no grade is given. To receive credit for the course, a student must submit the required assignment by the given deadline. See the “Essay Assignment” area for more information about essay requirements and deadlines.

If a student receives credit for this course, a grade of “CR” is notated on the student’s record. A student not receiving credit will receive a grade of “N.”

Because a letter grade is not associated with credit/no credit courses, there will be no impact upon a student’s GPA.

Authorization

A Business student must submit the following documents to the Undergraduate Academic Services Office for approval to enroll in Gen Bus 450. A student requesting approval to enroll for Gen Bus 450 a second time, must submit new and separate documents to the Undergraduate Academic Services Office.

Approval and notification to enroll may take up to 10 business days after a student submits all required documentation.

Deadlines
Authorization forms and offer letters received after the deadline, including those which are mailed and regardless of post-mark date, will not be honored. These deadlines are strictly adhered to.

Fall and Spring:
The deadline for fall and spring semesters is the fourth Friday of classes at 4:30 PM.
 
Summer:
During the summer, Gen Bus 450 is offered during the 8-week (DHH) session, and the deadline is the second Friday of classes at 4:30 PM.

Enrollment Notification
Once all documents have been submitted and authorization has been approved, students will receive notification via email that they have been authorized to enroll for Gen Bus 450.

Approval and notification to enroll may take up to 10 business days after a student submits all required documentation.

Documents Required

Documents	Domestic Students	International Students
Gen Bus 450 Authorization Form	YES	YES
Internship Offer Letter The letter must include the following information: Name and address of hiring Company Name and contact information of supervisor or other authorized official Start and End dates of employment Full or Part Time status and number of work hours per week Internship is paid or unpaid Duties of the internship position	YES	YES
CPT Application Complete student portion and submit with other documentation. International students are required to meet with an ISS advisor, and students cannot begin an internship until notified by the ISS.	NO	YES

Enrollment Verification

Some employers may request verification of enrollment in Gen Bus 450. A student should check with the employer to find out what type of verification is required and/or will be accepted. The chart below outlines options for enrollment verification.

>> Credits
Credits received for Gen Bus 450 cannot be verified until an official grade has been posted to a student’s record. This usually occurs 2-4 weeks after the end of the semester.

>> Enrollment
After a student enrolls in Gen Bus 450, enrollment can be verified the following ways:

Record Type	Requested By	Sent By	Processing Time
Course Grid or List of Enrolled Courses from My UW-Madison Student Account	Employer	Student	Within 24 Hours (depending on system availability)
Transcript	Student	Office of the Registrar	Normal Processing 3-5 Business Days
Letter	Student	Gen Bus 450 Administrator	Normal Processing 5-7 Business Days

Essay Assignment

Aside from completing the internship, a student must also submit an essay to the course administrator to be eligible to receive Gen Bus 450 credit.

Submission
Once a student has completed the essay, the student must email the essay to the Gen Bus 450 Administrator. The essay must be an attached Microsoft WORD document.

Deadline
Essays must be received in a timely manner, meaning on or before the assignment deadline. Essays are due on the last day of classes at 4:30 PM for the semester in which a student is enrolled for Gen Bus 450. The last day of classes can be found on the Office of the Registrar’s Deadlines-At-A-Glance web page. (For summer sessions, Gen Bus 450 is offered during the 8-week DHH session.)

Requirements
There is not a minimum or maximum length required for the essay; however the essay must be in Microsoft WORD. Additionally, the essay should detail the following information:

• A brief description of the company (industry, product lines, vision/mission statements, etc.)
• A brief description of the employing department
• An overview of the projects/duties you were assigned
• A step-by-step description of the processes used to complete assigned projects/duties
• A description of what analytical and information systems tools were used
• What conclusion, recommendations and/or services you provided to management
• Whether you received, or expect to receive permanent employment from the employer
• If you would recommend that other students pursue and internship with this employer and why or why not
• If you gained the skills/knowledge that you expected
• Provide the name and telephone number of the person to whom you reported.