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February 1, 2008

Reminder of Payment Transaction Processing Outage

Several campus administrative systems will be off-line beginning at noon Feb. 8 and will be down for approximately 10 business days while the campus brings new computing systems online. During this outage, certain payment transaction processing will not be available. Payments not permitted during this outage will be made as soon as possible once the system is on-line again. The system should be on-line again between Feb.19 and Feb. 25.

Unavailable during shutdown:

• Invoice payments to vendors made against existing purchase orders
• Direct payments, travel reimbursements, payments to individuals, and cash advances (this applies to employees, students, vendors)
• Salary and non-salary cost transfers
• Internal billings
• Refund of receipts, vendor refunds, and revenue transactions processed after Feb. 6

Available during shutdown:

• Purchasing cards (you may continue using p-cards as normally used)
• Online ordering through MDS
  • Processing of new purchase requisitions
  • Financial information accessed through WISDM (however, there will be no updates to the information beginning Feb. 8 and until the system is back on-line)

Any pay and reimbursement requests sent to the Accounting Services after Jan. 25 will NOT be processed before the off-line date of Feb. 8. After Jan. 25, offices should continue to submit payment and reimbursement requests to the Financial Management Office as usual so they can be processed and sent to Accounting Services. This will help requests get processed as soon as possible by Accounting Services once the system is on-line again. Once the system is back on-line, however, there will likely be a delay by Accounting Services in processing requests because of the campus-wide payment backlog that will occur during the system outage.