Charges, Equipment and Special Items
Please click on your group category below to jump to your pricing.
Non-University Groups
UW Departments
Wisconsin School of Business Revenue Producing/Outreach Events
UW Registered Student Organizations
Wisconsin School of Business Student Organizations
Wisconsin School of Business Departments/Centers
Non-University Groups
Room Rental Charges
Room rental includes basic AV items available in room. To ensure AV support, AV items must still be requested in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Reservable Spaces | Half Day Rate | Full Day Rate |
| General Assignment Classroom Floors 1 and 2, West and Central Wings |
$150 | $225 |
| Small Conference Room Rooms 3111, 4161, 5121 |
$125 | $175 |
| Large Conference Room/ Non-General Assignment Classroom West Wing Meeting Rooms and East Wing Classrooms |
$175 | $250 |
| West Atrium -
In Conjunction with Large Event Spaces |
$200 | $300 |
| Plenary Room Room 1310 |
$750 | $1000 |
| East Atrium - In Conjunction with Plenary Room Rental |
$200 | $300 |
| Atrium Spaces - Exclusive Use | $600 | $900 |
| Executive Dining Room Room 1266 |
$350 | $525 |
| Capital Café 1530 Main Dining Area |
$500 | $750 |
| Additional Capital Cafe Seating Areas In Conjunction with Room 1530; By Special Approval only |
$250 each | $375 each |
| Computer Lab Per person, by Special Approval Only |
$35 | $50 |
Audio/Visual Pricing
To ensure Audio/Visual support, please request items at least one week in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Item | Cost |
| Data Projector | $0 - by request |
| Computer | $0 - by request |
| CD/DVD Player | $0 - by request |
| Bringing in own laptop | $0 - by request |
| Data Connection | $0 - by request |
| Microphone Podium |
$0 - by request |
| House Sound | $0 - by request |
| Document Camera | $100 |
| Overhead Projector | $50 |
| Slide Projector | $50 |
| Wireless Mouse | $35 |
| Mac VGA Adaptor | $35 |
| Wireless Internet Guest Login Per guest |
$25 |
| Video Conferencing By Special Request only; per hour plus line charges |
$200 |
| TV/DVD Player | $50 |
| Microphone Lapel or Handheld |
$50 |
| Conference Phone Includes Phone Line and Speakerphone |
$75 |
| Portable Sound System | $200 |
| Custom A/V Request | Rate determined by A/V Staff |
Special Items Pricing
| Item | Price |
| Cocktail Tables Includes Table Cloth |
$25 |
| Registration/Check-In Table Includes Table Cloth and Skirt |
$50 |
| Table in West Atrium | $100 |
| Banner hung in West Atrium Per Week |
$100 |
| Flipchart Includes Markers and Eraser |
$25 |
| Portable Dry Erase Board Includes Markers and Eraser |
$20 |
| Sign Stand | $15 |
| Easel | $15 |
| Security Door Core Per door, per day |
$125 |
| Extensive Setup Fee | $100 |
| Cleaning Fee Charge for carry-in food items and rooms left in unsatisfactory condition |
$50 |
| Event Staff After hours and special support, per hour |
$25 |
University of Wisconsin Departments
Room Rental Charges
Room rental includes basic AV items available in room. To ensure AV support, AV items must still be requested in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Reservable Spaces | Half Day Rate | Full Day Rate |
| General Assignment Classroom Floors 1 and 2, West and Central Wings |
$125 | $175 |
| Small Conference Room Rooms 3111, 4161, 5121 |
$75 | $115 |
| Large Conference Room/ Non-General Assignment Classroom West Wing Meeting Rooms and East Wing Classrooms |
$150 | $225 |
| West Atrium - In Conjunction with Large Event Spaces |
$150 | $225 |
| Plenary Room Room 1310 |
$500 | $750 |
| East Atrium - In Conjunction with Plenary Room Rental |
$150 | $225 |
| Atrium Spaces - Exclusive Use | $500 | $750 |
| Executive Dining Room Room 1266 |
$100 | $150 |
| Capital Café 1530 Main Dining Area |
$250 | $375 |
| Additional Capital Cafe Seating Areas In Conjunction with Room 1530; By Special Approval only |
$100 each | $150 each |
| Computer Lab Per person, by Special Approval Only |
$25 | $40 |
Audio/Visual Pricing
To ensure Audio/Visual support, please request items at least one week in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Item | Cost |
| Data Projector | $0 - by request |
| Computer | $0 - by request |
| CD/DVD Player | $0 - by request |
| Bringing in own laptop | $0 - by request |
| Data Connection | $0 - by request |
| Microphone Podium |
$0 - by request |
| House Sound | $0 - by request |
| Document Camera | $75 |
| Overhead Projector | $40 |
| Slide Projector | $40 |
| Wireless Mouse | $25 |
| Mac VGA Adaptor | $25 |
| Wireless Internet Guest Login Per guest |
$15 |
| Video Conferencing By Special Request only; per hour plus line charges |
$150 |
| TV/DVD Player | $40 |
| Microphone Lapel or Handheld |
$40 |
| Conference Phone Includes Phone Line and Speakerphone |
$50 |
| Portable Sound System | $150 |
| Custom A/V Request | Rate determined by A/V Staff |
Special Items Pricing
| Item | Price |
| Cocktail Tables Includes Table Cloth |
$15 |
| Registration/Check-In Table Includes Table Cloth and Skirt |
$25 |
| Table in West Atrium | $50 |
| Banner hung in West Atrium Per Week |
$75 |
| Flipchart Includes Markers and Eraser |
$20 |
| Portable Dry Erase Board Includes Markers and Eraser |
$15 |
| Sign Stand | $10 |
| Easel | $10 |
| Security Door Core Per door, per day |
$75 |
| Extensive Setup Fee | $75 |
| Cleaning Fee Charge for carry-in food items and rooms left in unsatisfactory condition |
$50 |
| Event Staff After hours and special support, per hour |
$25 |
Wisconsin School of Business - Revenue Producing/Outreach Events
Room Rental Charges
Room rental includes basic AV items available in room. To ensure AV support, AV items must still be requested in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Reservable Spaces | Half Day Rate | Full Day Rate |
| General Assignment Classroom Floors 1 and 2, West and Central Wings |
$125 | $175 |
| Small Conference Room Rooms 3111, 4161, 5121 |
$75 | $115 |
| Large Conference Room/ Non-General Assignment Classroom West Wing Meeting Rooms and East Wing Classrooms |
$150 | $225 |
| West Atrium - In Conjunction with Large Event Spaces |
$100 | $150 |
| Plenary Room Room 1310 |
$350 | $525 |
| East Atrium - In Conjunction with Plenary Room Rental |
$100 | $150 |
| Atrium Spaces - Exclusive Use | $350 | $525 |
| Executive Dining Room Room 1266 |
$100 | $150 |
| Capital Café 1530 Main Dining Area |
$125 | $200 |
| Additional Capital Cafe Seating Areas In Conjunction with Room 1530; By Special Approval only |
$75 each | $115 each |
| Computer Lab Per person, by Special Approval Only |
$25 | $40 |
Audio/Visual Pricing
To ensure Audio/Visual support, please request items at least one week in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Item | Cost |
| Data Projector | $0 - by request |
| Computer | $0 - by request |
| CD/DVD Player | $0 - by request |
| Bringing in own laptop | $0 - by request |
| Data Connection | $0 - by request |
| Microphone Podium |
$0 - by request |
| House Sound | $0 - by request |
| Document Camera | $60 |
| Overhead Projector | $30 |
| Slide Projector | $30 |
| Wireless Mouse | $25 |
| Mac VGA Adaptor | $25 |
| Wireless Internet Guest Login Per guest |
$15 |
| Video Conferencing By Special Request only; per hour plus line charges |
$125 |
| TV/DVD Player | $30 |
| Microphone Lapel or Handheld |
$30 |
| Conference Phone Includes Phone Line and Speakerphone |
$35 |
| Portable Sound System | $100 |
| Custom A/V Request | Rate determined by A/V Staff |
Special Items Pricing
| Item | Price |
| Cocktail Tables Includes Table Cloth |
$15 |
| Registration/Check-In Table Includes Table Cloth and Skirt |
$25 |
| Table in West Atrium | $35 |
| Banner hung in West Atrium Per Week |
$25 |
| Flipchart Includes Markers and Eraser |
$20 |
| Portable Dry Erase Board Includes Markers and Eraser |
$10 |
| Sign Stand | $10 |
| Easel | $10 |
| Security Door Core Per door, per day |
$50 |
| Extensive Setup Fee | $75 |
| Cleaning Fee Charge for carry-in food items and rooms left in unsatisfactory condition |
$50 |
| Event Staff After hours and special support, per hour |
$25 |
University of Wisconsin Registered Student Organizations
Room Rental Charges
Room rental includes basic AV items available in room. To ensure AV support, AV items must still be requested in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Reservable Spaces | Half Day Rate | Full Day Rate |
| General Assignment Classroom Floors 1 and 2, West and Central Wings |
$25 | $40 |
| Small Conference Room Rooms 3111, 4161, 5121 |
$30 | $45 |
| Large Conference Room/ Non-General Assignment Classroom West Wing Meeting Rooms and East Wing Classrooms |
$50 | $75 |
| West Atrium - In Conjunction with Large Event Spaces |
$75 | $115 |
| Plenary Room Room 1310 |
$250 | $375 |
| East Atrium - In Conjunction with Plenary Room Rental |
$75 | $115 |
| Atrium Spaces - Exclusive Use | $350 | $525 |
| Executive Dining Room Room 1266 |
$75 | $115 |
| Capital Café 1530 Main Dining Area |
$125 | $200 |
| Additional Capital Cafe Seating Areas In Conjunction with Room 1530; By Special Approval only |
$75 each | $115 each |
| Computer Lab Per person, by Special Approval Only |
$15 | $25 |
Audio/Visual Pricing
To ensure Audio/Visual support, please request items at least one week in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Item | Cost |
| Data Projector | $0 - by request |
| Computer | $0 - by request |
| CD/DVD Player | $0 - by request |
| Bringing in own laptop | $0 - by request |
| Data Connection | $0 - by request |
| Microphone Podium |
$0 - by request |
| House Sound | $0 - by request |
| Document Camera | $50 |
| Overhead Projector | $25 |
| Slide Projector | $25 |
| Wireless Mouse | $15 |
| Mac VGA Adaptor | $15 |
| Wireless Internet Guest Login Per guest |
$10 |
| Video Conferencing By Special Request only; per hour plus line charges |
$0 |
| TV/DVD Player | $20 |
| Microphone Lapel or Handheld |
$25 |
| Conference Phone Includes Phone Line and Speakerphone |
$30 |
| Portable Sound System | $125 |
| Custom A/V Request | Rate determined by A/V Staff |
Special Items Pricing
| Item | Price |
| Cocktail Tables Includes Table Cloth |
$10 |
| Registration/Check-In Table Includes Table Cloth and Skirt |
$20 |
| Table in West Atrium | $25 |
| Banner hung in West Atrium Per Week |
$50 |
| Flipchart Includes Markers and Eraser |
$15 |
| Portable Dry Erase Board Includes Markers and Eraser |
$5 |
| Sign Stand | $5 |
| Easel | $5 |
| Security Door Core Per door, per day |
$25 |
| Extensive Setup Fee | $50 |
| Cleaning Fee Charge for carry-in food items and rooms left in unsatisfactory condition |
$50 |
| Event Staff After hours and special support, per hour |
$25 |
Wisconsin School of Business Registered Student Organizations
Room Rental Charges
Room rental includes basic AV items available in room. To ensure AV support, AV items must still be requested in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Reservable Spaces | Half Day Rate | Full Day Rate |
| General Assignment Classroom Floors 1 and 2, West and Central Wings |
$0 | $0 |
| Small Conference Room Rooms 3111, 4161, 5121 |
$15 | $25 |
| Large Conference Room/ Non-General Assignment Classroom West Wing Meeting Rooms and East Wing Classrooms |
$25 | $40 |
| West Atrium - In Conjunction with Large Event Spaces |
$50 | $75 |
| Plenary Room Room 1310 |
$100 | $150 |
| East Atrium - In Conjunction with Plenary Room Rental |
$50 | $75 |
| Atrium Spaces - Exclusive Use | $200 | $300 |
| Executive Dining Room Room 1266 |
$50 | $75 |
| Capital Café 1530 Main Dining Area |
$100 | $150 |
| Additional Capital Cafe Seating Areas In Conjunction with Room 1530; By Special Approval only |
$50 each | $75 each |
| Computer Lab Per person, by Special Approval Only |
$0 | $0 |
Audio/Visual Pricing
To ensure Audio/Visual support, please request items at least one week in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Item | Cost |
| Data Projector | $0 - by request |
| Computer | $0 - by request |
| CD/DVD Player | $0 - by request |
| Bringing in own laptop | $0 - by request |
| Data Connection | $0 - by request |
| Microphone Podium |
$0 - by request |
| House Sound | $0 - by request |
| Document Camera | $40 |
| Overhead Projector | $15 |
| Slide Projector | $15 |
| Wireless Mouse | $10 |
| Mac VGA Adaptor | $10 |
| Wireless Internet Guest Login Per guest |
$0 |
| Video Conferencing By Special Request only; per hour plus line charges |
$0 |
| TV/DVD Player | $10 |
| Microphone Lapel or Handheld |
$15 |
| Conference Phone Includes Phone Line and Speakerphone |
$25 |
| Portable Sound System | $100 |
| Custom A/V Request | Rate determined by A/V Staff |
Special Items Pricing
| Item | Price |
| Cocktail Tables Includes Table Cloth |
$10 |
| Registration/Check-In Table Includes Table Cloth and Skirt |
$15 |
| Table in West Atrium | $25 |
| Banner hung in West Atrium Per Week |
$25 |
| Flipchart Includes Markers and Eraser |
$10 |
| Portable Dry Erase Board Includes Markers and Eraser |
$0 |
| Sign Stand | $0 |
| Easel | $0 |
| Security Door Core Per door, per day |
$10 |
| Extensive Setup Fee | $50 |
| Cleaning Fee Charge for carry-in food items and rooms left in unsatisfactory condition |
$50 |
| Event Staff After hours and special support, per hour |
$15 |
Wisconsin School of Business Departments/Centers
Room Rental Charges
Room rental includes basic AV items available in room. To ensure AV support, AV items must still be requested in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Reservable Spaces | Half Day Rate | Full Day Rate |
| General Assignment Classroom Floors 1 and 2, West and Central Wings |
$0 | $0 |
| Small Conference Room Rooms 3111, 4161, 5121 |
$0 | $0 |
| Large Conference Room/ Non-General Assignment Classroom West Wing Meeting Rooms and East Wing Classrooms |
$0* | $0* |
| West Atrium - In Conjunction with Large Event Spaces |
$50 | $75 |
| Plenary Room Room 1310 |
$100 | $150 |
| East Atrium - In Conjunction with Plenary Room Rental |
$50 | $75 |
| Atrium Spaces - Exclusive Use | $200 | $300 |
| Executive Dining Room Room 1266 |
$50 | $75 |
| Capital Café 1530 Main Dining Area |
$100 | $150 |
| Additional Capital Cafe Seating Areas In Conjunction with Room 1530; By Special Approval only |
$50 each | $75 each |
| Computer Lab Per person, by Special Approval Only |
$0 | $0 |
*Room rentals are waived in these categories when the standard room setup is selected (click here for a listing of the standard setup for each room).
Special setups will incur a $50 flat fee.
Audio/Visual Pricing
To ensure Audio/Visual support, please request items at least one week in advance. All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.
| Item | Cost |
| Data Projector | $0 - by request |
| Computer | $0 - by request |
| CD/DVD Player | $0 - by request |
| Bringing in own laptop | $0 - by request |
| Data Connection | $0 - by request |
| Microphone Podium |
$0 - by request |
| House Sound | $0 - by request |
| Document Camera | $25 |
| Overhead Projector | $10 |
| Slide Projector | $10 |
| Wireless Mouse | $0 |
| Mac VGA Adaptor | $5 |
| Wireless Internet Guest Login Per guest |
$0 |
| Video Conferencing By Special Request only; per hour plus line charges |
$0 |
| TV/DVD Player | $5 |
| Microphone Lapel or Handheld |
$10 |
| Conference Phone Includes Phone Line and Speakerphone |
$15 |
| Portable Sound System | $50 |
| Custom A/V Request | Rate determined by A/V Staff |
Special Items Pricing
| Item | Price |
| Cocktail Tables Includes Table Cloth |
$5 |
| Registration/Check-In Table Includes Table Cloth and Skirt |
$10 |
| Table in West Atrium Includes Table Cloth and Skirt |
$15 |
| Banner hung in West Atrium Per Week |
$0 |
| Flipchart Includes Markers and Eraser |
$5 |
| Portable Dry Erase Board Includes Markers and Eraser |
$0 |
| Sign Stand | $0 |
| Easel | $0 |
| Security Door Core Per door, per day |
$10 |
| Extensive Setup Fee | $50 |
| Cleaning Fee Charge for carry-in food items and rooms left in unsatisfactory condition |
$50 |
| Event Staff After hours and special support, per hour |
$15 |
Standard Setups
Please click on each room for a photo of the room in the standard setup.
East Wing Classrooms: Classroom setup (seating amount varies per room)
3111: Conference/Square for 12
3180: Herringbone for 40
3190: Conference/Square for 32 with an additional 12 chairs around the perimeter
4151: Classroom/Lecture/Conference Combination for 85
4161: Conference/Square for 12
5120: Herringbone for 66
5121: Conference/Square for 16